Remember to include welcoming remarks and some general comments on your expectations for a successful meeting and an agreement which leads to a lasting partnership

Situation 1

Your company, Ultra Compo, is meeting representatives of OHTA Inc. from Tokyo. OHTA Inc.

wants to set up an office in your country to distribute its electronic components.

ObjectiveExploratory talks to:

i) know more about the products

ii) find out about OHTA's existing international distribution network iii) discuss in general the terms under which the two companies could cooperate. Independent objective: to internationalize your own company's activities and extend your product range.

Situation 2

You are interested in buying some land in a suburb of Lima, Peru, where you want to establish a distribution warehouse to serve the Andean Region of South America. You have a meeting with the lawyers acting for the landowner, Puertos Callao S.A., a port authority in Lima.

Objective

Exploratory talks to find out:

i) more about the land, its exact location relative to the port, airport, city center, etc.

ii) the cost of the land

iii) the present condition of the land - existing buildings, etc.

Independent objective: to secure the land on the lowest possible terms, either by buying it now for cash, or getting a deal spreading costs over a longer term at low interest, or to lease the land.

Role play

This role play has three parts: to prepare for a negotiation; to prepare an opening statement; to make an opening statement.

You will work in teams. Everyone should contribute to the first two parts and agree on one or two people to actually present the opening statement prepared by the group.

· Divide into teams of up to four people, Team(s) A and Team(s) B.

· In your preparation, you will need to think about how to establish a good working relationship with the other side from the very start.

· Team A should look at File card 17A (p. 93). You are representatives of Coen Brothers, manufacturers of prefabricated industrial buildings.

· Team B should look at File card 17B (p. 96). You are representatives of Fratelli Taviani, an Italian animal feed manufacturer.

Quick Communication Check Unit 1

1 Negotiations vocabulary